Softpro Users Group Forums: Multi Line Exception

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jparker
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Joined: 11 May 2010
Location: United States
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Posts: 8

Topic: Multi Line Exception
Posted: 12 May 2010 at 11:06pm

Is there a way that I can have a multi line exception in ProForm and when exported to MS Word and not have it appear as is each line is an exception?

i.e.
ProForm Exception Text Reads:
Parcel No.
Brief Description

MS Word text Reads:
1. Parcel No.
2. Brief Description

I want MS Word Text to Read:
1. Parcel No.
Brief Description

I know this is happening because I am using Paragraph Numbering in word to number the exceptions but I do not know of another way to do it. I considered doing text boxes with if statements but that only cures the limitation by adding two more.

I have even tried looking for the 'Shift+Enter" ASCI code to use in ProForm and I thought I found it but ProForm gives me the error noise when I try it.

Any help is appreciated and if you have a way that this works and would be willing to email the template to me I would provide my email address.

Thank you.

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slind
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Joined: 14 June 2002
Location: United States
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Posts: 178

Posted: 13 May 2010 at 12:06am

Just put both items in one exception.
Ex:
PIDLEG Parcel No. {{PARCELID}}
Brief Description: {{BLEGAL1}} (or whatever field you want to use)

Also, I do believe you can use ASCII codes in exceptions but use the ALT-### code instead.

Edited by slind - 13 May 2010 at 12:13am

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jparker
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Joined: 11 May 2010
Location: United States
Online Status: Offline
Posts: 8

Posted: 13 May 2010 at 7:43am

This is an exception for the taxes. We include the parcel no., brief legal, taxable & true valuations, taxes per half, special assessments, what taxes are paid, what is payable (if any) and what is a lien but not payable as well as a disclaimer that we are not responsible for tax increases.

This may be over kill but the lets up skip completing a separate tax and legal for the lenders. (We also include date and instrument for the owner's deed on schedule a of the vested in to give the 12/24 month chain of title, in most cases)

I am at home at the moment but when I get to the office in 30 mins or so I will post exactly what we type, how it looks in ProForm and how it merges to Word.

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jparker
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Joined: 11 May 2010
Location: United States
Online Status: Offline
Posts: 8

Posted: 13 May 2010 at 8:19am

Here is what we type into ProForm:

01-0000340.000, R5 T11 S28 NE Qtr 1.11A & 1.423A
Taxable Valuation: Land 3,670.00; Bldgs 110.00; Total 3,780.00
True Valuation: Land 10,490.00; Bldgs 310.00; Total 10,800.00
Taxes per half are $63.70
Special Assessment of $6.00 per half (MWCD Assessment)
Taxes and Special Assessments for the year of 2009 are paid; Taxes and Special Assessments for the year of 2010 and thereafter are lien on said premises but are not yet due and available for payment.
No liability is assumed for tax increases occasioned by retroactive revaluation change in land usage, or loss of any homestead exemption statues for insured premises.

This is how it merges to Word:
8. 01-0000340.000, R5 T11 S28 NE Qtr 1.11A & 1.423A
9. Taxable Valuation: Land 3,670.00; Bldgs 110.00; Total 3,780.00
10. True Valuation: Land 10,490.00; Bldgs 310.00; Total 10,800.00
11. Taxes per half are $63.70
12. Special Assessment of $6.00 per half (MWCD Assessment)
13. Taxes and Special Assessments for the year of 2009 are paid; Taxes and Special Assessments for the year of 2010 and thereafter are lien on said premises but are not yet due and available for payment.
14. No liability is assumed for tax increases occasioned by retroactive revaluation change in land usage, or loss of any homestead exemption statues for insured premises.

I am typing all of this into one field general "EX08TEXT".

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dchapin
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Posts: 110

Posted: 13 May 2010 at 8:47am

I use a very simular format. Just for kicks, try this. In Proform after you type each line, rather then hit enter, hold down the shift key while hitting enter. This should act as a line feed rather then an enter or New paragraph. Do that for each line, then merge again and let us know if that works.

Dan Chapin

Edited by dchapin - 13 May 2010 at 8:48am

Dan Chapin
U S Title Agency, Inc.
216-621-1424

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dchapin
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Posts: 110

Posted: 13 May 2010 at 9:07am

Sorry, Just tested along with jome other ideas and it just doesnt work. Hmmmmmmm

Dan Chapin
U S Title Agency, Inc.
216-621-1424

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jparker
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Joined: 11 May 2010
Location: United States
Online Status: Offline
Posts: 8

Posted: 13 May 2010 at 10:21am

It is as if ProForm does not allow a line feed. I have even tried "ALT+011" which works in Word but only beeps an error sound in ProForm.

I can do something like: 01-0000340.000, R5 T11 S28 NE Qtr 1.11A & 1.423A <> Taxable Valuation: Land 3,670.00; Bldgs 110.00; Total 3,780.00 <> True Valuation: Land 10,490.00; Bldgs 310.00; Total 10,800.00 <> Taxes per half are $63.70

But it just looks so complex and is not easy to read.

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dchapin
SPUsers Administrator

Joined: 14 June 2002
Location: United States
Online Status: Offline
Posts: 110

Posted: 13 May 2010 at 10:35am

The problem is not ProForm itself, It is that during wordmerge, Word just sees the blank line and doesnt know that the next line doesnt start a new paragraph.

I do much of my specific word formatting after the merge has completed. If this is something you do ofter, you may want to use a delimiter character like a pipe (|) (above the \ character) to seperate lines in ProForm, then write a quick macro in word to search the entire document and replace | with a line feed. The only problem there is that if you produce exceptions or requirements in ReadyDocs, they become really ugly...

Just a thought.

Dan

Dan Chapin
U S Title Agency, Inc.
216-621-1424

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Word Merge
Softpro Users Group Forums : Softpro Documents & Reports : Document & Report Forums : Word Merge

Author	Message
jparker SPUser Member Joined: 11 May 2010 Location: United States Online Status: Offline Posts: 8	Topic: Multi Line Exception Posted: 12 May 2010 at 11:06pm
	Is there a way that I can have a multi line exception in ProForm and when exported to MS Word and not have it appear as is each line is an exception? i.e. ProForm Exception Text Reads: Parcel No. Brief Description MS Word text Reads: 1. Parcel No. 2. Brief Description I want MS Word Text to Read: 1. Parcel No. Brief Description I know this is happening because I am using Paragraph Numbering in word to number the exceptions but I do not know of another way to do it. I considered doing text boxes with if statements but that only cures the limitation by adding two more. I have even tried looking for the 'Shift+Enter" ASCI code to use in ProForm and I thought I found it but ProForm gives me the error noise when I try it. Any help is appreciated and if you have a way that this works and would be willing to email the template to me I would provide my email address. Thank you.
	IP Logged

slind SPUsers Administrator Joined: 14 June 2002 Location: United States Online Status: Offline Posts: 178	Posted: 13 May 2010 at 12:06am
	Just put both items in one exception. Ex: PIDLEG Parcel No. {{PARCELID}} Brief Description: {{BLEGAL1}} (or whatever field you want to use) Also, I do believe you can use ASCII codes in exceptions but use the ALT-### code instead. Edited by slind - 13 May 2010 at 12:13am
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jparker SPUser Member Joined: 11 May 2010 Location: United States Online Status: Offline Posts: 8	Posted: 13 May 2010 at 7:43am
	This is an exception for the taxes. We include the parcel no., brief legal, taxable & true valuations, taxes per half, special assessments, what taxes are paid, what is payable (if any) and what is a lien but not payable as well as a disclaimer that we are not responsible for tax increases. This may be over kill but the lets up skip completing a separate tax and legal for the lenders. (We also include date and instrument for the owner's deed on schedule a of the vested in to give the 12/24 month chain of title, in most cases) I am at home at the moment but when I get to the office in 30 mins or so I will post exactly what we type, how it looks in ProForm and how it merges to Word.
	IP Logged

jparker SPUser Member Joined: 11 May 2010 Location: United States Online Status: Offline Posts: 8	Posted: 13 May 2010 at 8:19am
	Here is what we type into ProForm: 01-0000340.000, R5 T11 S28 NE Qtr 1.11A & 1.423A Taxable Valuation: Land 3,670.00; Bldgs 110.00; Total 3,780.00 True Valuation: Land 10,490.00; Bldgs 310.00; Total 10,800.00 Taxes per half are $63.70 Special Assessment of $6.00 per half (MWCD Assessment) Taxes and Special Assessments for the year of 2009 are paid; Taxes and Special Assessments for the year of 2010 and thereafter are lien on said premises but are not yet due and available for payment. No liability is assumed for tax increases occasioned by retroactive revaluation change in land usage, or loss of any homestead exemption statues for insured premises. This is how it merges to Word: 8. 01-0000340.000, R5 T11 S28 NE Qtr 1.11A & 1.423A 9. Taxable Valuation: Land 3,670.00; Bldgs 110.00; Total 3,780.00 10. True Valuation: Land 10,490.00; Bldgs 310.00; Total 10,800.00 11. Taxes per half are $63.70 12. Special Assessment of $6.00 per half (MWCD Assessment) 13. Taxes and Special Assessments for the year of 2009 are paid; Taxes and Special Assessments for the year of 2010 and thereafter are lien on said premises but are not yet due and available for payment. 14. No liability is assumed for tax increases occasioned by retroactive revaluation change in land usage, or loss of any homestead exemption statues for insured premises. I am typing all of this into one field general "EX08TEXT".
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dchapin SPUsers Administrator Joined: 14 June 2002 Location: United States Online Status: Offline Posts: 110	Posted: 13 May 2010 at 8:47am
	I use a very simular format. Just for kicks, try this. In Proform after you type each line, rather then hit enter, hold down the shift key while hitting enter. This should act as a line feed rather then an enter or New paragraph. Do that for each line, then merge again and let us know if that works. Dan Chapin Edited by dchapin - 13 May 2010 at 8:48am
	Dan Chapin U S Title Agency, Inc. 216-621-1424
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dchapin SPUsers Administrator Joined: 14 June 2002 Location: United States Online Status: Offline Posts: 110	Posted: 13 May 2010 at 9:07am
	Sorry, Just tested along with jome other ideas and it just doesnt work. Hmmmmmmm
	Dan Chapin U S Title Agency, Inc. 216-621-1424
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jparker SPUser Member Joined: 11 May 2010 Location: United States Online Status: Offline Posts: 8	Posted: 13 May 2010 at 10:21am
	It is as if ProForm does not allow a line feed. I have even tried "ALT+011" which works in Word but only beeps an error sound in ProForm. I can do something like: 01-0000340.000, R5 T11 S28 NE Qtr 1.11A & 1.423A <> Taxable Valuation: Land 3,670.00; Bldgs 110.00; Total 3,780.00 <> True Valuation: Land 10,490.00; Bldgs 310.00; Total 10,800.00 <> Taxes per half are $63.70 But it just looks so complex and is not easy to read.
	IP Logged

dchapin SPUsers Administrator Joined: 14 June 2002 Location: United States Online Status: Offline Posts: 110	Posted: 13 May 2010 at 10:35am
	The problem is not ProForm itself, It is that during wordmerge, Word just sees the blank line and doesnt know that the next line doesnt start a new paragraph. I do much of my specific word formatting after the merge has completed. If this is something you do ofter, you may want to use a delimiter character like a pipe (\|) (above the \ character) to seperate lines in ProForm, then write a quick macro in word to search the entire document and replace \| with a line feed. The only problem there is that if you produce exceptions or requirements in ReadyDocs, they become really ugly... Just a thought. Dan
	Dan Chapin U S Title Agency, Inc. 216-621-1424
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